3 reasons why this alternative to Excel can help your organisation work more effectively
For many start-up companies, Excel is an obvious choice. After all, it is the standard programme that is used for keeping records, among other things. In addition, Excel often comes as standard in the Microsoft Office package, making it a cheap option. But as your organisation and workforce start to grow, the benefits of Excel fall short. Especially for organisations looking to optimise and automate internal processes, Excel turns out not to be the right tool to keep using.
Manual input increases the risk of errors
One reason for this is Excel's error-prone nature. The thing is, when working with Excel you often have to enter everything manually. This increases the chance of errors and if you are not careful, you often spend more time correcting the error than the input itself. A shame! If you choose a program that can automate these kinds of processes, you reduce the chance of errors such as double input and your staff can work a lot more efficiently.
More data, more time
Sad but true: Excel is not user-friendly when it comes to scalability. A recognisable situation is when, for example, you want to load or open a large amount of data in Excel: nine times out of 10, the programme crashes or you have to wait a very long time before you can actually get started.
Also, as your organisation grows, entering data into Excel will become a more labour-intensive process. As a small company, you may not notice much of this, but if you have to send several invoices a day, you will lose an awful lot of time. Time you could have put into your core business.
Archiving and record-keeping
Another disadvantage of working in a program like Excel is that often multiple people use the same document. Multiple versions are saved, both locally and online, or worse, the document is overwritten, which can cause valuable data to be lost. This increases the risk of making mistakes and can quickly lead to confusion about which version is the correct one. In addition, archiving all these local and online documents is a hell of a job. How do you find the latest version? Is it the right one? How do you organise all these documents efficiently? Talk about a waste of time...
Robaws as an alternative to Excel
For fast-growing organisation or companies with a large customer and staff base, Excel is not the answer. Would you rather spend your precious time on things that matter? Then Robaws is a good alternative to Excel. With Robaws, you don't spend hours at your computer entering all the data manually. We have automated workflows with user-friendly templates for that. In the blink of an eye, you have processed all the data in the right template. This leaves you time for what really matters: your business.